OIT is responsible for coordinating IT purchasing. This includes purchasing:
- Laptop and desktop computers
- Tablets
- Computer monitors
- Computer peripherals (such as headsets, mice, keyboards, or docking stations)
- Computer chargers
- Printers and scanners
- Smartboards and other video conferencing equipment
- All software
There are a few items that border on being IT, but that don’t need to be purchased through that process. Read more about those items here.
OIT’s responsibilities include:
- Establishing core product offerings and reviewing/validating purchase requests outside those offerings
- Conducting market research to determine estimated cost, including soliciting quotes from vendors as appropriate
- Coordinating approvals from the Office of the Chief Financial Officer, DOES’ Chief Operating Officer, and the Office of Contracting and Procurement (if necessary)
- Submitting requisitions through PASS or contacting/coordinating with Purchase Card holders to complete purchases
- Receiving the delivery of hardware on behalf of DOES
- Communicating the status of the request throughout the process
- Supporting setup through the helpdesk, as needed
Your role, as someone submitting a request, includes:
- Identifying what you need and submitting a request with the necessary details
- Being familiar with your office’s available sources of funding
- Responding to requests for additional information along the way
Ideally, this process operates as a close partnership that ensure that requests move along in timely fashion and that the requesting program gets its needs met. OIT welcomes feedback on any ways the process can be improved to help strengthen that partnership.